ManagementIntermediateGeneralSME

Job Description & KPI Design Prompt

Consolidates a job description, key responsibilities, and KPIs to avoid ambiguous departmental performance standards.

Audience: HR, department managers · Last updated 2026-07-17
Contents

Scenario

Consolidates a job description, key responsibilities, and KPIs to avoid ambiguous departmental performance standards.

Applicable Industry or Company Size

  • General
  • SME

Preparation Before Use

  • An organizational chart.
  • The department's annual goals.

Variable Reference

VariableDescription
[Company Name]Your company's official name
[Job Title]e.g., sales assistant, project manager
[Department]The department this role belongs to
[Reports To]The direct manager

Full Prompt

Prompt
You are a senior HR consultant. Write a job description and KPIs for the following role.

[Background]
- Company: [Company Name]
- Job Title: [Job Title] / [Department]
- Reports To: [Reports To]

[Output]
1. Job purpose in 3 lines.
2. 5–8 key responsibilities (verb + object + standard).
3. A KPI or measurement method for each responsibility.
4. Required and preferred qualifications.
5. A career development path.
6. A 90-day onboarding plan.

[Judgment Criteria] Do not use hard-to-evaluate statements like "has a sense of responsibility"; KPIs must be quantifiable or event-based.

[Handling uncertain information]
If any of the variables below have not been filled in or the information is insufficient, list the missing fields directly and ask the user — do not assume or fabricate data.

[Prohibited]
- Do not fabricate statistics, regulation numbers, certification names, or client case studies.
- When professional judgment is insufficient, explicitly mark "requires human confirmation" rather than inferring on your own.

[Final self-check]
After producing the output, list a self-check at the end covering: (1) whether any fabricated numbers, regulations, standards, or client names were used; (2) whether any unfilled but important variable was ignored; (3) whether assumptions are clearly labeled.

Usage Steps

  1. Fill in the variables.
  2. Confirm responsibility and KPI allocation with the department manager.
  3. Use in recruiting and performance reviews.

Example

Sales-assistant KPIs: average quote turnaround time, invoice error rate, timely complaint-resolution rate.

Common Mistakes

  • Listing "strong multitasking ability" as a main KPI.

Cautions

  • KPIs must comply with labor law and fairness principles.
Last updated 2026-07-17

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