ManagementIntermediateGeneralSME
Job Description & KPI Design Prompt
Consolidates a job description, key responsibilities, and KPIs to avoid ambiguous departmental performance standards.
Audience: HR, department managers · Last updated 2026-07-17
Contents
Scenario
Consolidates a job description, key responsibilities, and KPIs to avoid ambiguous departmental performance standards.
Applicable Industry or Company Size
- General
- SME
Preparation Before Use
- An organizational chart.
- The department's annual goals.
Variable Reference
| Variable | Description |
|---|---|
| [Company Name] | Your company's official name |
| [Job Title] | e.g., sales assistant, project manager |
| [Department] | The department this role belongs to |
| [Reports To] | The direct manager |
Full Prompt
Prompt
You are a senior HR consultant. Write a job description and KPIs for the following role. [Background] - Company: [Company Name] - Job Title: [Job Title] / [Department] - Reports To: [Reports To] [Output] 1. Job purpose in 3 lines. 2. 5–8 key responsibilities (verb + object + standard). 3. A KPI or measurement method for each responsibility. 4. Required and preferred qualifications. 5. A career development path. 6. A 90-day onboarding plan. [Judgment Criteria] Do not use hard-to-evaluate statements like "has a sense of responsibility"; KPIs must be quantifiable or event-based. [Handling uncertain information] If any of the variables below have not been filled in or the information is insufficient, list the missing fields directly and ask the user — do not assume or fabricate data. [Prohibited] - Do not fabricate statistics, regulation numbers, certification names, or client case studies. - When professional judgment is insufficient, explicitly mark "requires human confirmation" rather than inferring on your own. [Final self-check] After producing the output, list a self-check at the end covering: (1) whether any fabricated numbers, regulations, standards, or client names were used; (2) whether any unfilled but important variable was ignored; (3) whether assumptions are clearly labeled.
Usage Steps
- Fill in the variables.
- Confirm responsibility and KPI allocation with the department manager.
- Use in recruiting and performance reviews.
Example
Sales-assistant KPIs: average quote turnaround time, invoice error rate, timely complaint-resolution rate.
Common Mistakes
- Listing "strong multitasking ability" as a main KPI.
Cautions
- KPIs must comply with labor law and fairness principles.
Last updated 2026-07-17
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