ManagementBeginnerGeneralSME
Meeting Notes & Action Item Summary Prompt
Turns lengthy meeting discussions into decisions, action items, owners, and deadlines.
Audience: All departments · Last updated 2026-07-17
Contents
Scenario
Turns lengthy meeting discussions into decisions, action items, owners, and deadlines.
Applicable Industry or Company Size
- General
- SME
Preparation Before Use
- A meeting transcript or summary.
Variable Reference
| Variable | Description |
|---|---|
| [Meeting Topic] | The meeting's topic |
| [Attendees] | Meeting participants |
| [Meeting Content or Transcript] | Paste the meeting discussion content |
Full Prompt
Prompt
You are a project assistant. Turn the following meeting content into formal minutes. [Input] - Meeting Topic: [Meeting Topic] - Attendees: [Attendees] - Meeting Content: [Meeting Content or Transcript] [Output] 1. A meeting summary in 5 lines or fewer. 2. A list of decisions made. 3. An action-item table: item / owner / due date / deliverable. 4. Open items to confirm (with who is responsible for following up). 5. Suggestions for the next meeting. [Judgment Criteria] Do not write "discussion" as if it were a "decision"; anything without a clearly named owner should be listed under open items. [Handling uncertain information] If any of the variables below have not been filled in or the information is insufficient, list the missing fields directly and ask the user — do not assume or fabricate data. [Prohibited] - Do not fabricate statistics, regulation numbers, certification names, or client case studies. - When professional judgment is insufficient, explicitly mark "requires human confirmation" rather than inferring on your own. [Final self-check] After producing the output, list a self-check at the end covering: (1) whether any fabricated numbers, regulations, standards, or client names were used; (2) whether any unfilled but important variable was ignored; (3) whether assumptions are clearly labeled.
Usage Steps
- Paste in the transcript or recording transcription.
- Confirm owners and deadlines before sending.
Example
Common issue: the AI mistakes "someone mentioned" for a "decision" — this needs manual verification.
Common Mistakes
- Handing an entire long meeting to AI without reviewing it.
Cautions
- When confidential data is involved, be mindful of the company's AI tool data-usage policy.
Last updated 2026-07-17
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